Project Planning Grid

The Project Planning Grid is an essential tool for consistent project planning, project management, and tracking who owns a project. It isn’t just for digital projects and can be used across all strategic planning and project management.

The five key roles in the Project Planning Grid are:

  • Decision Maker
  • Project Manager
  • Responsible for Work
  • Feedback – Who Needs to weigh in
  • Informed / Stakeholders

When working on large projects you’ll often want to use the planning grid to identify the large teams and individuals in roles as well as using it for the sub-projects within the larger project. In our lessons using the digital plan project blueprint, we have a project planning grid for each tactic/ department.

Here is a primer video you can share with your team and your organization.


If you want to walk others through the project planning grid here are the slides from the video.



If your looking to go even deeper on your own digital strategy you might want to check out this course.


Designed to help you kickstart your strategic digital planning, this course will empower you to take it up a level. You’ll learn the core concepts and methodical systems to be a better strategist and planner. We’ll go deep on goals and tactics. We’ll help you think more strategically about your resources and budgets. And we’ll bring it together with an in-depth version of our strategically designed digital project planning blueprint. 

Brad (Schenck) Caldana

Brad (Schenck) Caldana

Author and Senior Digital Strategist & Trainer at The Digital Plan

Brad is the author of The Digital Plan, founder of the website and training community.  Currently, Brad helps nonprofits, campaigns, and organizations of all sizes with their digital strategy, coaching, and training. 

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